Payroll

Online Payroll

Cloud-based technology means real-time, 24/7 anytime online payroll access for you and your busy clients, as well as, their employees.  Never wait to sync data between your payroll back office system and their online access, updates are instantly visible to all users due to our enterprise level architecture. Clients can preview and approve payroll in real-time from anywhere, anytime that’s best for them.

Data Conversion Services

Apex HCM can even help you convert your data to make onboarding to our software even easier. Our Implementation Team is devoted to assisting with converting and importing your existing client base with three levels of conversions services based on your needs.

Proprietary Tax Engine

Our tax professionals research and maintain state and federal tax rates, tax brackets and statutory limits so you can concentrate on growing and running your payroll business.  Federal taxes can be paid via EFTPS or the ACH Credit method and Apex enables you to electronically pay and file taxes in most tax jurisdictions.  With Apex HCM, you have the tools you need to manage your tax processes, pay your clients’ taxes in an accurate and timely manner and automate your quarter-end and year-end processing with our tax processing and scheduling tools. Plus, we offer high level tax expertise and assistance to guide you along the way.  Unlike many of our competitors, we even take it a step further. We ensure Reconciliation of your bank accounts is done directly in the system with our 360 Reconciliation Tool. It is the most advance and accurate reconciliation system in the payroll software industry.

Reporting

Apex’s robust reporting engine gives you and your clients easy and convenient real-time access to hundreds of standardized reports, as well as, the capability to create customized reports with Rapid Reports or Report Writer, our report building tools.  All reports can be exported in PDF, Excel, Word, CSV, TXT plus additional formats. Reports can be set to run automatically on specific dates or triggered to run by specific event parameters.

Employee Self Service

With Apex’s Employee Self Service, your clients’ employees can view important information in real time. Your clients can provide their employees access to a full suite of online tools including employee information, pay stubs, W2s, forms, documents, benefit statements and time off requests. Resulting in a reduction in the administrative burden, increased profitability and decrease printed material and distribution costs.

Business Intelligence

Apex’s Business Intelligence Suite helps you easily manage and organize your back-office payroll operations and day-to-day activities by aggregating all of this data into simple to use dashboards, eliminating manual processes and the need to organize in separate systems. Paired with Apex’s Auto Client Communication features, you’ll be able to save time and increase your productivity by standardizing recurring processes and sending clients automated personal reminders and notifications such as clients e-mail reminders about payday, new employee adds, payroll completion, and cash requirements. The system will even automatically process payroll if needed, and offer auto email reports and exports. Resulting in less errors, less delays, less work, less stress, more profit and more employee satisfaction.

Role Based Security

Control access to service bureau or client users by associating them with roles.  Each unique user can have a set of security permissions assigned to it with hundreds of options.  The permissions are checked to determine a user’s authorization to access areas of the system, perform tasks, and run reports.  Administrators control the access users have by assigning each user to a predefined role.

Affordable Care Act

Educate and keep your clients up to date on the complexities of the Affordable Care Act with Apex’s ACA OnDemand.  ACA OnDemand includes two main tools, the ACA Compliance Center and Simply ACA. Both are cloud-based solutions designed to assist employers with managing and complying with the Affordable Care Act (ACA).  ACA OnDemand allows for documentation of an employer’s decisions, tracking of those decisions on a monthly basis, and annual IRS reporting so clients can make the best decisions for their businesses.  By having ACA compliance documents at their fingertips, your clients can document an ACA strategy, track employee hours, and create the documentation necessary to avoid costly penalties.

GL Integrations

Our General Ledger Integration features enable your clients to import their payroll general ledger directly into QuickBooks® and virtually any other accounting package, drastically reducing errors and eliminating the need for a manual process. Your clients will love the convenience of not having to key-in data, and you’ll both love the extra time and efficiency gained with less corrections to handle.

Auto Client Communication

Apex HCM’s Auto Client Communication and automation tools allow you to do more with less. Create automated processes to send your clients e-mail reminders about payday, new employee adds, payroll completion, and cash requirements. The system will even automatically process payroll if needed, and offer auto email reports and exports.

Additional Payroll Solutions

We offer more than just payroll. Apex extends key partners to help provide you and your clients a competitive edge with ACH services, payroll debit cards, tax, insurance and benefits, workers compensation and 401K plans for any business or budget.

Debit Cards

Apex HCM has partnered with NetSpend to allow service bureaus the ability to offer payroll cards. This payroll card benefits Employers by providing them with a cost-saving solution that replaces payroll checks and other paper payment disbursements.

The Skylight PayOptions Program is NetSpend’s innovative, secure, and convenient payroll card solution that allows organizations to achieve a cost-effective, 100% paperless payroll for employees without traditional banking services or for those who simply want more options.

The Skylight ONE Card is a Visa® branded card that provides access to funds at millions of ATM and retail locations, even online and over the phone.  In addition, the Skylight ONE Card offers flexibility and convenience, plus a number of features and benefits.

Manager Self Service

Apex HCM’s Manager Self Service provides the managers of your business the ability to access via the internet, payroll or timekeeping information for their department or location. Managers are frequently frustrated by the fact they are one step removed from information about their direct reports. Manager Self Service gives them the information they need at their fingertips. Now managers have the ability to more closely monitor and direct their team.

• Review & report historical compensation information
• View historical salary and position information
• View, edit and correct time and attendance data
• Edit personal, work, education, and review related data of the employee
• Add new employees
• Input payroll